VET BUSINESS
Vocational Education and Training
PROOF
for compliance purposes
Recently, I’ve had several queries in relation to the following: “I’ve misplaced my Chemical User Training Certificate/Wallet Card. Do I need to redo the training?”
Words Joel Dinsdale, Quality Assurance Coordinator, vegetablesWA
IF you completed the VET training after 1 January 2015, the short answer is “no” (please see the foot note for details) if you are asking about it in relation to GFSI accredited food safety schemes in WA.
At present in WA, the legislation states that each business needs one responsible person to have completed the training.
Please note that this could change, so it is advisable that producers conduct due diligence as part of their system reviews.
VET courses such as HACCP units of competency (UoC) for HARPS v2, or Chemical Application and Handling UoC’s for Freshcare certification, are set under a national framework. This means that the courses should be consistent when delivered by a certified Registered Training Organisation (RTO).
When you enrolled with your chosen RTO to complete the desired UoC’s, you would have been asked to setup or enter a Unique Student Identifier (USI). This creates your VET Training profile and from there you can access your “Academic Transcript”.
If you created a USI linked to your personal details — such as your name, address, email, date of birth, and mobile number — you can use it to access your Academic Transcript. This assumes you know your USI; since it’s a string of letters and numbers, it’s not something most people easily remember.
Don’t worry, you can often find it by searching your email inbox. Because an email address is required to create a USI, a quick search should help you locate it.
Failing that, you can go to the USI website and Search for your USI by following this link: www.usi.gov.au/ students/find-your-usi
Fair warning: This can be a bit tricky as you will need to enter your personal details, and you’ll likely have to setup some further security measures before you unlock your USI.
Once you’ve done this, you can create a PDF of your up-to-date Academic Transcript which you can use as evidence of compliance for audit programs such as Fair Farms or Freshcare — mission accomplished.
MORE INFORMATION
Do you need VET Training or compliance advice? For further support, please contact joel.dinsdale@vegetableswa. com.au
Did you know?
You can link your USI to your MyGov account. This means that you can access your VET Records via the MyGov Portal.
A step-by-step guide to accessing your VET Academic Transcript
Disclaimer: Any training conducted prior to 1 January 2015 will not be captured under the USI records.
1. Go to: www.usi.gov.au
2. If you do not know your USI click Find your USI .
3. Accept the Terms and Conditions check box and click Next .
4. Select one of the four options available to recover your USI.
(Note: you will need to know your personal details and may need further identification to locate your issued USI.)
5. If you do know your USI, enter your “USI or email address” and your password and click the Login button.
Generating your Vocational Education Training (VET) Academic Transcript
6. Once logged in to your USI account click on View VET Transcript .
7. Accept the information terms and click Next .
8. View your Transcript.
9. To download a current PDF Academic transcript, click Download Transcript.
Hot tip: It’s a great idea to keep a record of your USI in a safe place. Perhaps an email folder, or in with your Training Records. This means that you can enter the USI to access your VET Transcript more easily.